Real-Time Asset Tracking & Management RTLS Australia
Stop wasting time and money searching for equipment. Know exactly where every medical asset is, its utilization status, and when it needs maintenance—automatically tracked in real-time across your Sydney, Melbourne, or Brisbane facility.
Get a Custom QuoteProven ROI in Australian Hospitals
$2M+
Reduced Equipment Purchases Annually
78%
Decrease in Equipment Rental Costs
60 min
Time Saved Per Nurse Per Shift
The Hidden Costs of Poor Asset Visibility in Australian Healthcare
Without RTLS asset tracking, hospitals and healthcare facilities across Australia face significant operational inefficiencies that impact both costs and patient care quality
Wasted Clinical Staff Time
1+ hour per shift spent by nurses and clinicians searching for IV pumps, wheelchairs, monitors, and other medical equipment instead of providing direct patient care. That's $500K+ annually in lost productivity per 100 nurses at average Australian wages.
Equipment Hoarding & Over-Purchasing
Without real-time visibility, departments hoard equipment "just in case," creating artificial shortages. Australian hospitals typically purchase 30-40% more equipment than actually needed, wasting millions in capital expenditure.
Expensive Emergency Rentals
Can't find owned equipment? Facilities rent at 10x the daily cost of ownership. Average 300-bed Australian hospital spends $250K-$500K per year on unnecessary equipment rentals that could be eliminated with asset tracking.
Delayed Preventive Maintenance
Biomedical engineering teams spend 60% of time searching for assets due for preventive maintenance or recall, leading to equipment failures, patient safety risks, and costly emergency repairs. TGA compliance becomes nearly impossible.
Unknown Equipment Utilization
Without utilization data, you don't know which equipment is underused, idle, or could be decommissioned. Studies show 20-30% of medical assets are rarely used but still consume maintenance budgets and storage space.
Patient Care & Satisfaction Impact
Delays in locating equipment mean delayed procedures, longer ED wait times, postponed surgeries, and lower patient satisfaction scores (HCAHPS). Every minute searching for equipment is a minute not spent caring for patients.
How RTLS Asset Tracking Solves These Problems
Our comprehensive Real-Time Location System provides instant visibility, automated workflows, and actionable analytics for medical equipment management across Australian healthcare facilities
🗺️ Real-Time Location Tracking
See exactly where every tagged asset is on interactive facility maps—zone-level, room-level, or bay-level accuracy depending on your needs. Never search for equipment again.
🔍 Lightning-Fast Search
Find any equipment in seconds with powerful search filters by asset type, department, status, or name. Mobile app available for iOS and Android.
📊 Utilization Analytics & Reporting
See which assets are overused, underused, or sitting idle. Make data-driven decisions about equipment purchases, redistribution, and decommissioning.
⚙️ Automated PAR-Level Management
Maintain optimal equipment levels in each department automatically. Get alerts when equipment counts fall below thresholds.
🔔 Preventive Maintenance Alerts
Automated notifications when assets are due for PM, calibration, or recall. Integrate with your CMMS for automatic work order creation.
🔗 CMMS & EHR Integration
Seamless integration with Maximo, SAP, eMaint, and other maintenance management systems. Bi-directional data sync keeps everything current.
📱 Mobile Access Anywhere
Staff can search for equipment from any device—desktop, tablet, or smartphone. Works on hospital Wi-Fi or mobile data.
📈 Custom Dashboards & Reports
Generate executive reports on asset utilization, movement patterns, dwell time, equipment rental vs. ownership costs, and capital planning recommendations.
Flexible RTLS Technology Options for Every Budget & Accuracy Need
We deploy the right technology for your specific use cases—from cost-effective zone-level tracking to clinical-grade room/bay accuracy
🏷️ Medical Asset Tags & Sensors
Multiple tag options to fit your requirements:
- BLE-only tags: Cost-effective ($30-50 each), rapid deployment, zone-level tracking (3-10m accuracy)
- Multi-mode tags: BLE + UHF + Gen2IR for clinical-grade room/bay accuracy (<1-3m)
- Specialized tags: Waterproof IP67/IP68 for autoclaving, endoscope attachments, cryogenic-rated
- Smart features: Motion sensors, detachment alerts, configurable LED/buzzer, panic buttons
- Long battery life: 3-5 years typical, field-replaceable batteries, low-battery alerts 90 days in advance
- Attachment methods: Adhesive, zip-tie, bolt-on, magnetic, clip-on options
💻 Cloud-Based Software Platform
Intuitive, powerful software with enterprise features:
- Interactive facility maps: Visual floor plans with real-time asset locations, heat maps, and movement trails
- Advanced search & filters: Find assets by name, type, department, status, location, or custom fields
- Utilization analytics: Usage hours, idle time, dwell time, movement frequency, department transfers
- Alerts & workflows: Email/SMS notifications for missing equipment, maintenance due, battery low, geofence breaches
- Custom dashboards: Executive KPIs, department-level views, biomedical PM tracking, procurement planning
- Mobile responsive: Works seamlessly on desktop, tablet, smartphone (iOS/Android apps available)
- API access: Open REST APIs for integration with third-party systems
Track Any Medical Equipment Type Across Your Australian Facility
Measurable Benefits for Australian Healthcare Facilities
Real results from hospitals, surgical centers, and healthcare systems implementing RTLS asset tracking
Reduce Equipment Costs by 30-78%
Eliminate unnecessary purchases and rentals. Real utilization data reveals you already own sufficient equipment—it's just misplaced or hoarded. Typical 300-bed hospital saves $500K-$2M+ annually.
Save 60+ Minutes Per Nurse Per Shift
Instant equipment location means nurses spend time caring for patients, not hunting for IV pumps. Across 100 nurses, that's $250K+ annual productivity gain at Australian wage rates.
Increase Equipment Utilization by 25-40%
Identify idle assets and redistribute to high-demand areas. Optimize equipment fleet size based on actual usage data, not guesswork or political pressure from departments.
Achieve 100% PM Compliance
Never miss a preventive maintenance cycle, calibration, or recall. Automated alerts and CMMS integration ensure TGA compliance and equipment reliability. Reduce emergency repairs by 40%.
Data-Driven Capital Planning
Justify equipment purchases with hard utilization data. Show CFO exactly why you need (or don't need) additional assets. Build business cases backed by real numbers, not anecdotes.
Improve Staff & Patient Satisfaction
Less time searching = less frustration. Faster access to equipment = faster care delivery = happier patients. Measurable improvements in HCAHPS scores and staff engagement surveys.
📈 Real-World Results: Atrium Health Wake Forest Baptist Medical Center
Challenge: Large academic medical center (1,200+ beds) struggled with excessive equipment search time, high rental costs, and lack of asset visibility. Nurses reported spending 1+ hour per shift hunting for equipment.
RTLS Solution Deployed: Comprehensive asset tracking across 5,000+ medical devices including IV pumps, monitors, beds, wheelchairs, and mobile equipment. Multi-mode tags (BLE + Gen2IR) for clinical-grade accuracy. Integration with CMMS for automated maintenance workflows.
$2M+
Annual reduction in equipment purchases
78%
Decrease in equipment rental expenses
60 min
Time saved per nurse per shift
100+
Unnecessary IV pump purchases eliminated
Key Success Factors: Executive sponsorship, phased rollout starting with high-value equipment, robust staff training, integration with existing workflows, continuous optimization based on data insights.
"RTLS asset tracking transformed our operations. We discovered 25% of our IV pumps were sitting idle while we were renting additional units. The ROI payback was under 10 months." — Director of Biomedical Engineering
Asset Tracking for Every Australian Healthcare Setting
Our RTLS solutions scale from single-site facilities to multi-campus health systems across Sydney, Melbourne, Brisbane, and regional Australia
Acute Care Hospitals
500+ assets to 10,000+ assets. Track equipment across ED, ICU, surgery, wards, imaging, and support services.
Surgical Centers & Day Procedures
Optimize OR equipment utilization, track surgical instruments, reduce turnover time, eliminate rental costs.
Aged Care & Senior Living
Track mobility aids, patient lifts, monitoring equipment, and shared resources across residential care facilities.
Diagnostic Imaging Centers
Manage high-value imaging equipment, wheelchairs, contrast injectors, and patient transport assets.
Emergency Departments
Real-time visibility of crash carts, defibrillators, monitors, and other life-saving equipment. Reduce response times.
Multi-Campus Health Systems
Centralized visibility across multiple sites. Track equipment transfers between facilities. Optimize fleet size system-wide.
Proven 5-Step Implementation Process
Typical timeline: 6-10 weeks from contract signature to full go-live
Discovery & Assessment
Site survey, stakeholder interviews, requirements definition, asset inventory, ROI modeling
Solution Design
Custom system design with tag specifications, infrastructure layout, integration plan, and implementation timeline
Installation & Integration
Rapid deployment with minimal disruption. Evening/weekend installations. CMMS and IT system integrations.
Training & Go-Live
Comprehensive staff training for end-users and administrators. Phased go-live by department. On-site support.
Optimization & Support
Continuous monitoring, quarterly business reviews, system optimization, 24/7 technical support, success management
Frequently Asked Questions About Asset Tracking RTLS
How accurate is RTLS asset tracking?
Accuracy depends on the technology selected: BLE provides zone-level tracking (3-10m), Gen2IR provides room-level accuracy (<1m), and UWB provides sub-meter precision (<30cm). Most healthcare facilities use BLE for general equipment tracking (wheelchairs, beds) and multi-mode tags for high-value assets requiring precise location (surgical instruments, monitors).
What is the typical ROI and payback period for asset tracking?
Most Australian healthcare facilities achieve full ROI within 6-18 months. Primary savings come from: reduced equipment rentals (50-78% decrease), avoided equipment purchases (20-40% reduction), nurse time savings (60+ min/shift), and improved equipment utilization. A typical 300-bed hospital saves $500K-$2M+ annually.
How long do asset tag batteries last?
Standard BLE asset tags have 3-5 year battery life depending on reporting frequency. Multi-mode tags (BLE + UHF + Gen2IR) typically last 2-3 years. The cloud platform proactively alerts you 90 days before battery replacement is needed. Batteries are field-replaceable—no need to return tags to manufacturer.
Can RTLS integrate with our existing CMMS and IT systems?
Yes. Our RTLS platform offers open APIs and pre-built integrations with major CMMS systems (Maximo, SAP, eMaint, Archibus, FacilityDude), EHR/EMR systems (Epic, Cerner, Allscripts), and building management systems. Bi-directional data sync ensures maintenance records, asset ownership, and location data stay synchronized across all systems.
What happens during system installation? Will it disrupt operations?
Infrastructure installation (BLE beacons, network equipment) typically occurs during evenings and weekends to minimize disruption. Most facilities are operational within 1-2 weeks. Asset tagging happens in phases by department. The system runs in parallel during testing—no interruption to clinical operations. Staff barely notice the installation process.
Can we start with a pilot before full facility deployment?
Absolutely. We recommend starting with a pilot in 1-2 high-value departments (ED, Surgery, ICU) to demonstrate ROI quickly. Pilot typically includes 200-500 assets and runs for 60-90 days. After validating savings and staff adoption, you can expand facility-wide. The cloud platform scales seamlessly from pilot to enterprise.
What types of medical equipment can be tracked with RTLS?
Nearly any movable medical equipment can be tracked: IV pumps, patient monitors, wheelchairs, hospital beds, ventilators, defibrillators, surgical instruments, mobile imaging equipment (portable X-ray, ultrasound), medication carts, workstations on wheels, patient lifts, transport stretchers, endoscopes, feeding pumps, and much more. We've successfully tracked 500+ different equipment types across Australian healthcare facilities.
What ongoing support and maintenance is required?
Proxaccess provides: 24/7 technical support (phone, email, portal access), quarterly business reviews analyzing ROI and utilization data, proactive battery replacement alerts and programs, cloud platform automatic updates (no downtime), annual system health assessments, and access to online training materials and knowledge base. No on-site servers or IT infrastructure to maintain—everything is cloud-hosted.
Ready to Eliminate Equipment Search Time Forever?
Join leading hospitals across Sydney, Melbourne, Brisbane, and Australia who have achieved $500K-$2M+ annual savings with RTLS asset tracking. Schedule a consultation to discover how real-time location technology can transform your equipment management operations.
✅ Proven ROI in 6-18 Months | ✅ 2,000+ Healthcare Facilities Worldwide | ✅ Australian Support Team
📞 Request a Demo & Custom QuoteQuestions? Contact our Australian team today