Strata access control for overcrowding and unauthorised short-term letting concerns

Mobile credentials. Building-controlled access. Strata-fund income.

A$12 reusable mobile vCards, with resident-sale income for your strata fund

Different from a physical fob: a STid Mobile ID virtual card (vCard) is a mobile credential. Under Prox Access’s offer, the building purchases a reusable vCard entitlement for A$12, with no GST charged. When a resident leaves, management revokes the departing resident’s access and reassigns the entitlement to a new authorised resident without buying another entitlement for that reassignment.

Retain 100% of the resident’s vCard purchase payment

Under the Prox Access revenue arrangement, the building retains 100% of the resident’s vCard purchase payment for its strata fund. Each new resident who purchases a vCard can therefore create a new receipt for the fund, even where an existing entitlement is reused. The initial A$12 entitlement purchase is a building cost; it is not charged again simply because that entitlement is reassigned.

This gives the committee a potential recurring income source alongside better control of resident access. The building’s approved sale price, sales volume, payment collection and allocation to its fund are agreed and recorded as part of the arrangement. Watchdog Strata can record sales and payments into the strata fund so the committee can follow the totals.

Could this bring in more than A$10,000 a year?

Potentially, in a building with sufficient paid sales. As a hypothetical example, 501 paid vCard sales during a year at a building-approved resident price of A$20 would generate A$10,020 in annual sale receipts for the strata fund. A$20 is an illustrative resident sale price, not Prox Access’s A$12 entitlement supply price or a recommended compulsory charge. With fewer sales or a lower sale price, receipts would be lower.

Receipts are not the same as net profit. The building’s entitlement purchases and any applicable payment-processing, administration, platform or support costs must be accounted for separately. Annual income is not guaranteed, and “100% retained” describes the allocation of the resident’s purchase payment under the offer, not a promise of zero costs. Confirm the complete written arrangement before budgeting.

Credential issuance, revocation and authorised reassignment remain controlled by the building’s access administrator. Secure mobile credentials help reduce unauthorised copying and circulation; they do not guarantee that nobody can lend a phone or admit another person.

See how Watchdog Strata records credential sales and strata-fund payments.

Three parts of one building-access plan

Make every credential request accountable

Watchdog Strata gives the building a resident register and an approval trail around access requests. It complements the access system; it does not replace the controller or directly operate the readers.

• Residents identify their household and tenancy relationship; supporting lease details can be checked where required by the building’s workflow.
• Managers review new-credential requests, guest requests and phone changes in a recorded conversation.
• Duplicate mobile numbers, inconsistent household information and missing confirmations raise administrative alerts for review.
• When a resident leaves, the workflow helps the manager arrange credential revocation and record completion in the access system.
• Recorded credential sales and the owners corporation’s share can be reviewed by the strata committee without exposing resident names in its sales view.

These are published Watchdog workflow features, not a claim of a verified direct Architect II–Watchdog API integration. We confirm any automation, subscription and support scope in the proposal.

What this solution does-and does not-prevent

Secure credentials and controlled issuing can reduce the risk created by unauthorised duplicates and poorly tracked access. They cannot guarantee that a resident will not lend a phone, admit a guest or allow someone to follow them through a door. A door-reader event does not count the people inside an apartment.

Watchdog’s registered-occupant alerts reflect the records and policy configured in the app. They are not physical occupancy sensors or a legal finding. Access restrictions and personal-data handling should follow the building’s authorised processes.

Find the right access solution for your building

Tell us your building address and what you want to change. We will review the current readers, credentials, controller and management workflow.